SRMS Handbook of Policies & Procedures
Welcome to the Scurry-Rosser ISD Band Program!
By accepting membership in the SRMS Band, you agree to perform to the best of your abilities and work together with the band directors in making this year’s band the finest musical organization that our combined efforts can produce. I do not expect every person in the band to be a virtuoso musician or performer. I do expect mature, responsible attitudes and actions – and lots of hard work! Report promptly to all classes, performances and any extra practices assigned. Practice sufficiently to be able to perform your part well, and give it your “best shot” – every time, all the time!
The key to success in any organization is the spirit, pride, leadership, teamwork, dedication and cooperation of its members. Certain rules, policies and procedures are necessary so that the overall goals of the group are met and the welfare of each individual member is best served.
The band directors have prepared this handbook in order to familiarize each band member with: (1) the general operation and procedures of the Wildcat MS Band, and (2) the standards by which all band members are expected to conduct themselves. The handbook is not intended to be all-inclusive, as every possible situation and question cannot be predicted in advance; however, a thorough knowledge of these materials is essential to the smooth operation and success of the band this year.
Care of the Band Hall
- Refreshments – No gum, food or drinks are allowed in the band hall except when authorized by the band directors.
- Litter – All trash (paper, broken reeds/drumsticks, etc.) is to be deposited in the trash can.
- Vandalism – Acts of vandalism or the willful misuse of school property will be dealt with severely and appropriately. Every band member is responsible for helping the directors monitor and control vandalism, which includes writing or carving on walls or stands, destroying music, or breaking school property.
- Band Lockers – Your band locker is for your instrument and band binder only. Leave your books and other items in the foyer before class. Do not leave anything in the foyer after rehearsal. Please understand that the band locker is not your personal property and the directors can, at any time they deem necessary, remove any items.
- Library – Please do not enter the band library without permission.
- Practice & Ensemble Rooms – are designed for practicing, not social gatherings.
- Office – If the door is open, you are welcome to come in and visit or ask for a conference. If the door is closed, please knock and wait to be invited in.
- Any organization is judged, in the eyes of others, by the actions of its individual members. Whenever you wear the band shirt, your actions reflect on the entire band. ALWAYS conduct yourself in such ways that bring only CREDIT to yourself and your band. ALWAYS conduct yourself with pride.
- Selected Performances – If, as a member of the Wildcat Band, you have earned a position in an honor group (like the Region Band), all S-R Band rules, regulations and guidelines will apply to that function. This will include performance expectations.
- Proper care and maintenance of school and personal equipment is vital to the success of any band program. All equipment must be kept in good repair so that proper individual as well as group progress is achieved.
- There will be a $50 usage fee for school-owned instruments issued to band students. The money will be used to clean and maintain normal wear and tear of the instruments at the end of the school year. This will include 7th and 8th Grade Percussion Students as we also need to replace heads on drums and supply some sticks/mallets
- Any damage beyond normal wear and tear incurred will be assessed by a professional repairman and paid by the student. NEVER ALLOW ANOTHER PERSON TO PLAY ON YOUR INSTRUMENT, AS YOU WILL BE HELD RESPONSIBLE FOR ANY DAMAGE!!!
Any time a student is participating in any way with the S-R Band, whether in rehearsals, practices, performances, competition or travel, they are entrusted to the care of the band directors. We take this charge very seriously and will do all in our power to keep students safe. It is the student’s responsibility to follow all instructions given from the band directors or chaperons intended for their safety. DO NOT WANDER OFF!! Stay in the designated area at all times unless given permission to do otherwise.
There is a $50 fee assessed for all members of the band program. This fee is used to purchase items listed in the next three categories. Items purchased become the property of the student. If lost, it is the student’s responsibility to replace. This fee is assessed as a convenience to parents, saving time and money. The Band Director can both order in bulk and ensure that all students receive the correct supplies. Payment arrangements can be worked out if the $50 fee cannot be paid all at once or at the time assessed. Typically, we spend more than the amount collected, not less. However, towards the end of a school year, if any amount from the band fees is left over, it will be used on the students. This is NOT a fund raiser.
- Instrument supplies
- Entry Fees
When the band travels as a group, the following guidelines must be observed:
- Conduct – School-sponsored trips are an extension of the school day, and all school regulations are in effect for the duration of the trip. This includes the use of alcohol, drugs, etc.
- Bus Procedures – All band members will travel to and from each event by bus. If another arrangement is necessary, this must be discussed with the directors in advance, but band students will not be released to anyone other than their parents without written consent and prior approval.
- The following procedures are in effect:
- Stay seated when the bus is in motion.
- Nothing is to be thrown from the bus windows.
- Refrain from loud talking/singing, etc.
- Roll will be checked each time the bus is boarded. When roll is being called, everyone is to be seated and silent.
- Trash is to be placed in the bags provided. Each band member is responsible for keeping the bus clean.
- SR ISD, the band directors or the band parents cannot and will not be held responsible for lost or stolen items left on a bus.
- Football Season
- The 7th/8th Grade Band members (Advanced Band) will perform at all home game pep rallies. These will take place after 8th period on pep rally schedule, beginning at 2:45. We will work on music for pep rallies during our band class time.
- All MS Band Members will join the HS Band for one Home Game for our Annual MS Band Night. The following guidelines are expected from the HS Band members and will therefore also be expected of MS Band members when visiting:
- “The appearance (at all times – not just when playing on the field) that the band makes at home or when traveling is very important. Most people from outside of S-R will see our band only once. The impression they receive has a great deal to do with the spirit, pride and reputation of the band. Let’s make our image a favorable one in all of our actions!!! The following procedures will apply to football game performances:
- Be properly uniformed at all times
- Sit in assigned seats and do not move about during the games
- Do not take any unauthorized refreshments during the game/performance
- No one but BAND PERSONNEL is allowed in the band section without the permission of the band director
- Treat visitors, other directors, other band members and guests politely at all times
- Always play in a musical way. Even outside you can play in tune, with a good tone, good attacks, good releases, etc. Our band is first and foremost a MUSICAL organization.
- Individual students may be dismissed after the halftime performance only under extreme circumstances. Only a band director will give approval. Requests for dismissal must be made in writing prior to game day.”
- Concert Season
- A major thrust of the band program is in the area of concert band. The concert band involves all band students and provides the most meaningful musical experience for student musicians. While working during football season on music for pep rallies and games, we will also be working on separate music to be prepared for concerts and contests. We want our band to be the best small school band in Region 3!
- During the first semester, Advanced Band will be working on the Region Audition music and scales. This is an extremely important component of the music education here at Scurry-Rosser. Even if students are unable to develop the music to a competitive level, learning and working out some of the complexities of this music will help students to become better musicians individually, and in turn, improve the sound of the band as a whole.
- During the second semester our main goal is the UIL Concert and Sightreading Contest in Canton. The Varsity Band will compete in this contest. We also work on solos and ensembles and all 6-8 students will perform for a judge to receive constructive critique and have the chance to earn a Division I medal. And, of course, both Beginning Band and Advanced Band will compete in a Spring Music Festival in May followed by a fun few hours at either an Amusement or Water Park. Information can be found on the calendar and on the band website.
Advanced Band - The Advanced Band is the group that will play at all Pep Rallies and home performances and consists of ALL 2nd and 3rd year players.
Varsity Band - The Varsity Band will be those students from the Advanced Band who are willing to show up to sectionals, private lessons and any scheduled extra rehearsals. This will be known as our "competitive" group and will travel to various competitions.
- Sectionals - Advanced Band students will be given a schedule on the first week. All sections will have one 45-minute rehearsal scheduled each week. Some sections will meet before school (7:10-7:55) and some will meet after school (3:30-4:15). Any student who wants to be a part of the Varsity or "competitive" Band is required to attend their sectional each week. Bus riders will need alternate transportation worked out on that one morning or afternoon. If a student is in Athletics and there is a conflict between their sectional time and a practice, Mrs. Johnson and the Coach will work out the conflict. Either the sectional time will be changed or the student will be excused from Athletics practice. Students involved in other school activities before and after school need to let the teacher/sponsor know of their sectional time so that meetings can be planned accordingly.
- Private Lessons - All Advanced Band members need to schedule one 15-minute private lesson each week. Students have three options for fulfilling this requirement:
- Outside Professional - Mrs. Johnson and Mr. Trewitt are working to find a professional on your instrument that is willing to come to Scurry to teach private lessons. Students/parents are also MORE than welcome to seek out their own professional outside of school. Payment for those lessons will be between the parent and the private lesson teacher.
- Qualified HS Band Student - Students may schedule a weekly lesson with a HS Band member (with approval from a director) for $5/week. Payment for those lessons will be between the parent and the HS Band student.
- Band Director/free lesson - Mrs. Johnson will have available times posted for before and after school 15-minute time slots that students can sign up for. These lessons will be at no charge. Mr. Trewitt may also have times available at the HS after school.
- The 7th Period Applied Music Class will receive their private lesson during that class time. The length and frequency of the lesson may be more than 15-minutes/week depending on the size of the class.
- Attendance is expected at all performances and at all pre-scheduled rehearsals. As this is a performance-based class, grades are given based on attendance at performances. All scheduled band performances count as test grades. The Christmas and Spring Concert are considered a major portion of the Final grade for the class and are therefore weighted more heavily.
- A student who arrives on time and is prepared to do their best will receive a grade of 100. An excused absence from a band function will require the same criteria as an excused absence from school: personal illness, death in the family, or family emergency. Excuses for absences and tardiness should be submitted in writing with a guardian’s signature. Make-up work will be given for excused absences. Unexcused absences from a performance or numerous rehearsals will result in a lower grade and may result in removal from future activities. No make-up work will be given for unexcused absences.
- Practice Records
- Practice is homework and needs to be in the student’s daily schedule. Students, including beginners, are expected to practice whatever was worked on in class that day or music that has been handed out and not worked on yet. Practice records will be submitted online through the MusicFirst Online Classroom. These need to be submitted reflecting what was worked on and how much time was spent practicing. Practice records will be submitted every week.
- Any time spent in sectional or private lesson counts as practice time!!
- Students who are unable to take their instruments and practice at home are welcome to come to the band hall and use a practice room before and/or after school as long as a band director is present.
- Ensemble Rehearsal Skills - All students will receive a 100 at the beginning of each week. If a student is disruptive to the flow of the class and is unresponsive to re-direction, the grade will be lowered. The grade can also lose points if a student fails to bring required supplies to class as listed below:
- Great band rehearsals happen when all band members are prepared with their instrument, book, binder (with music) and a pencil. As an incentive for each student to come to band class prepared for a great rehearsal, a daily grade will be given for having the proper supplies. A grade of 20 will be given each day for a student who has all supplies. Five points will be deducted for each item missed. At the end of the week, the grade will be a 100, or lower depending on items missed throughout the week.
- **please note that the student's grade is not lowered because they are unable to acquire supplies. All students will be given supplies (other than the instrument) which are purchased with band fees. The grade is lowered for students not bringing supplies that we know they have received!
- On Friday, this grade will be factored into the ERS grade for the week. If an instrument needs to go to the shop, please bring a note to the director signed by the parent stating when the instrument should be “home” from the repair shop.
- Homework/Test Grades - All other grades issued will comprise of assignments from a Music Theory/History workbook and playing assignments based on the music being worked on in class.
- Make-up Work - Students will be given time to make up work missed in class due to absences. However, as there is no way to make up the experience of a public performance without gathering all performers and audience members, no make-up work will be allowed for unexcused missed performances. A report/presentation type project will be given to students who have an excused absence in order to justify the grade.
- Eligibility - Statistics have shown that band students generally make one letter grade higher than most other students and also perform well above average on achievement tests. However, if you are having trouble in a class, PLEASE let us know! We will get you some help, through private tutoring in the band hall before or after school or whatever else it takes. Don’t be afraid or embarrassed to ask for help. You must be passing each class with a 70 or above in order to travel with the band and participate in any band function outside of the class curriculum.
Wildcat Band Boosters Club
The Band Booster Club is a very active group of parents who support the band in countless ways. They raise funds for trips and parties, help with uniforms, organize festivals, chaperon band trips, and on and on. We hope that all band parents will become active members of this supportive organization.
**Please fill out this short form letting the Band Directors know you have read the handbook, you understand the expectations, and that you agree to policies as outlined above. There is also a spot at the bottom to let us know whether we may or may not post pictures on the band website.